CIO

ADA reviews Army classified records as mandated by Presidential Executive Order (EO) 13526, as well as sensitive documents related to the Overseas Contingency Operations (OCO) and Weapons of Mass Destruction (WMD), to protect them from being inadvertently released to terrorists. Army Declassification Directorate represents the Army on numerous intergovernmental/interagency working groups (including CIA, FBI, NSA, DIA, DOS, DOE, NARA, and OSD), which meet to discuss and identify better ways of protecting National Security Information (NSI) from inadvertent disclosure. This is a Secretary of the Army delegated mission. ADA is also responsible for processing Mandatory Declassification Review (MDR) requests submitted to the Army. For more information on submitting a request, please see below. TYPES OF MDR To request Army records with unknown originator and less than 25 years old, submit the MDR request to: US Army Declassification Directorate ATTN: Army Declassification Activity Building 1458, Suite 1NW6305 9301 Chapek Road Fort Belvoir, VA 22060-5605 Email: usarmy.belvoir.hqda-oaa-ahs.mbx.rmda-records-declassification@mail.mil _________________________ To request Army records 25 years old or older, submit the MDR request to: National Archives and Records Administration Chief, Special Access/FOIA Staff (NWCTF) 8601 Adelphi Road College Park, MD 20740- 6001 _________________________ To request records held by a Presidential Library, submit the MDR request to the appropriate library. Presidential Library, ISOO _________________________ To request records held by other Agencies, see the list in the Federal Register indicating to which person or office the MDR request should be submitted. Federal Register, ISOO _________________________ To request an MDR appeal for a denial from the Army, address request to: Department of the Army Office of the General Counsel 104 Army Pentagon Washington, DC 20310-0104 Request a MDR administrative appeal denial _________________________  To request specific unit records that are 25 years old and older stored at the National Archives and Records Administration through MDR or FOIA contact: National Archives and Records Administration Chief, Special Access/FOIA Staff (NWCTF) 8601 Adelphi Road College Park, MD 20740-6001 _________________________ To request personnel files of discharged military service members, contact: National Personnel Records Center 1 Archives Drive St. Louis, MO 63138 Telephone: 1-314-801-0800 Veterans' Service Records _________________________ To request active duty personnel files, active National Guard and Army Reserve and National Guard not on active duty contact: U.S. Army Human Resources Command ATTN: AHRC-PDR-VIB 1600 Spearhead Division Avenue, Dept 420 Fort Knox, KY 40122-5402 Telephone: 1-888-276-9472 Army Human Resources Command _________________________ To request personnel records of former Federal Civilian Employees for the period 1850-1951, contact: National Archives and Records Administration ATTN: Archival Programs P.O. Box 38757 St. Louis, MO 63138 _________________________ To request personnel records of former Federal Civilian Employees contact: National Personnel Records Center Annex 1411 Boulder Boulevard Valmeyer, IL 62295 Civilian Official Personnel Folders (OPF)

NATO has determined that every member nation will maintain a “Central Registry” that will be the primary point of contact for all NATO classified information for their country. The Central United States Registry (CUSR) provides Information Systems Security (INFOSEC) and document security oversight to all NATO affiliated agencies and organizations within the United States. Information is distributed through a "Registry System" where sub-Registries and subordinate control points control NATO information. NATO information is requested from the Central Registry, where it is carefully processed and marked before distribution within the registry system. U.S. responsibility is delegated from the Secretary of Defense down to the Secretary of the Army, thus establishing the CUSR under the Office of the Administrative to the Secretary of the Army. The CUSR resides within the Army Declassification Directorate. The CUSR maintains both classified and unclassified websites. They provide access to NATO security documents, updates on the security of NATO information, and a profile of the CUSR in accordance with United States Security Authority for NATO Affairs Instruction (USSAN 1-07), para 1.6. Central United States Registry (CUSR) CAC Enabled

This service is provided by the Former OAA Services Now Provided by CIO, G1, or MDW Provides prompt high quality Army-wide customer support regarding Army publishing matters and navigation of the Army Publishing Directorate’s website. Assists customers in obtaining Army publications and answers customer inquiries.

The Department of Army Publishing Index (DAPI) located on the Army Publishing Directorate's website (https://armypubs.army.mil) provides access to all Army-wide publications and forms, as well as the Consolidated Index of Publications & Forms (Search). The Search contains record data of current and obsolete departmental publications and blank forms published by the Army.

Manages the life cycle of a form (cradle to grave) and provides a consolidated index of all authenticated departmental forms to Department of the Army proponents/customers/users via the Web.

Provides authenticated departmental publishing and editorial services to Army-wide proponents/users/customers. Provides a consolidated index of all departmental publications via the Web and provides administrative publications in searchable PDF for easy search and retrieval. Provides policy oversight of AR 25-30, Army Publishing Program and DA Pamphlet 25-40, Army Publishing Program Procedures. Provides training on the publishing and editorial process.

The Records Management Office supports the Senior Agency Official for Records Management (SAORM) as the functional proponent for Army records and information management.  Records Management provides policy guidance to ensure that statutory requirements established by Congress (e.g., USC 44, 36 CFR) are complied with during the collection and preservation of Army records. Records Management supports the National Archives and Records Administration (NARA) Archivist and operation of the Army Records Management Information System (ARIMS), which is the Army's official worldwide web-based system responsible for archiving the Army’s official records, including e-mail. Army Records Management Point of Contact: usarmy.belvoir.hqda-oaa-ahs.mbx.rmda-army-addresses@army.mil National Archives and Records Administration (NARA) Records Management Guidance and Training NARA Federal Agency Records Officers Related Links To request U.S. Army unit histories, write to the National Archives and Records Administration (NARA) at College Park, ATTN: Archives II Textual Reference Branch (NNR2), Room 2600, 8601 Adelphi Road, College Park, Maryland 20740 To obtain a copy of your Official Military Personnel File (OMPF), write the National Personnel Records Center (NPRC), 1 Archives Drive, St. Louis, Missouri 63138. Your OMPF will provide medical records, unit assignments, DD214 forms, and orders of personnel actions such as promotions and awards/commendation. To obtain information concerning your individual awards, write to the U.S. Army Human Resources Command, KNOX-HRC-PDP, 1600 Spearhead Division Ave, Ft. Knox, KY 40122 or call them at (502) 613-9126 To obtain records pertaining to Radio Research Unit records, write to the Commander U.S. Army Intelligence and Security Command, ATTN: IAOPS-HIST, Building 2444, Fort Belvoir, Virginia 22060-5370 US Army Address and Office Symbols (AAO) CAC enabled Army Records Information Management System (ARIMS) CAC enabled ARIMS Training CAC enabled Army Capstone Officials Tracking Database (CAPSTONE) CAC enabled

The Information Collections Office oversees the management, control, approval processing, and tracking of all Army-related Internal Surveys, DoD Internal (Multi-Service), and Public Information Collections that require a Survey Control Number, Records Control Symbol and Office of Management and Budget control number. The OURR Office, formerly Joint Services Records Research Center, conducts research of held and maintained Army unit records related to Army Veteran's disability claims for compensation. OURR provides responsive Army unit records to the Department of Veterans Affairs Records Research Center when the Army holds and maintains those records. These records provide essential information to Veterans organizations, individual Veterans and families, Veterans' representatives, and Congressional staffers. Information Collections Point of Contact: usarmy.belvoir.hqda-rmd.mbx.information-collections-certificatio@army.mil The OURR Office, formerly Joint Services Records Research Center, conducts research of held and maintained Army unit records related to Army Veteran's disability claims for compensation. Office for Unit Records Response Point of Contact: usarmy.belvoir.hqda.mbx.rmda-ourr-va@army.mil U.S. Army Office for Unit Records Response 9301 Chapek Road, Building 1458 Room NW5708 Fort Belvoir, VA 22060-5605

The Privacy and Civil Liberties Office implements the Chief Information Officer (CIO) Privacy Act and Civil Liberties programs through advice, monitoring, official reporting, and training. The Privacy Act office provides HQDA level policy and program guidance to Army privacy officials worldwide. The Director, Army Records Management Directorate, advises the Component Senior Official on privacy matters. The Freedom of Information (FOIA) Office implements the Chief Information Officer (CIO) HQDA level policy and program guidance to more than 400 Army offices worldwide. The Director, Army Records Management Directorates, advises the CIO on FOIA matters.

The Privacy and Civil Liberties Office is responsible for management oversight of the Army-wide implementation of the Privacy Act (PA), Civil Liberties programs in accordance with 5 U.S.C. Sect. 552a, Public Law 106-554 and Public Law 110-53. The Office implements the laws, Office of Management and Budget (OMB), Department of Justice (DOJ), and Department of Defense (DoD) guidance regarding the programs and ensures the requirements of the programs are fulfilled. This Privacy office is also responsible for allowing individuals to access and amend Privacy records, when appropriate, coordination and publishing of PA System of Records Notices, as well as handling receipt and reporting of personally identifiable information (PII) incidents. In addition, the PA Office reviews agency forms and regulations for PA compliance. Civil liberties are the fundamental rights and freedom protected by the Constitution of the United States. This includes drafting Army policy, developing training mechanisms for senior leadership, managers/supervisors, and the workforce, establishing complaint procedures, and reporting quarterly to the Defense Privacy, Civil Liberties, and Transparency Division (DPCLTD). The Privacy Act of 1974, as amended, 5 U.S.C. § 552a The purpose of the Privacy Act is to balance the government's need to maintain information about individuals with the rights of individuals to be protected against unwarranted invasions of their privacy stemming from federal agencies’ collection, maintenance, use, and disclosure of personal information about them. The Privacy Act focuses on four basic guidelines: 1.   To restrict disclosure of personally identifiable records maintained by agencies. 2.   To grant individuals increased rights of access to agency records maintained on themselves. 3.   To grant individuals the right to seek amendment of agency records maintained on themselves upon a showing that the records are not accurate, relevant, timely or complete. 4.   To establish a code of "fair information practices" which requires agencies to comply with statutory norms for collection, maintenance, and dissemination or records. Privacy and Civil Liberties Point of Contact: usarmy.belvoir.hqda-oaa-ahs.mbx.rmda-foia-privacy-alert@army.mil Mrs. Christie Smith, Acting Executive Director, Army Headquarters Services, Headquarters, Department of the Army is the designated Senior Component Official for Privacy (SCOP). Related Links: Additional Privacy information: Defense Privacy, Civil Liberties, and Transparency Division Additional information reference Civil Liberties: Defense Privacy, Civil Liberties, and Transparency Division (DPCLTD). DoD Privacy and Civil Liberties Reports DoD System of Records Notices (SORN) Army Approved SORNs DOD Privacy Training Department of Justice Office of Privacy and Civil Liberties Additional Privacy information: Office of Information and Regulatory Affairs (OIRA) Agencies Privacy POCs: DOD Senior Agency Official for Privacy (SAOP), Components, and Federal Privacy Act Tracking System (PATS) CAC enabled

Privacy and Civil Liberties Complaints Privacy Complaints You can send a Privacy Act request to the U.S. Army Freedom of Information Act Office, 9301 Chapek Rd. Bldg 1458, Fort Belvoir, VA 22060-5605. Requests can also be sent electronically by Email: usarmy.belvoir.hqda-oaa-ahs.mbx.rmda-foia@army.mil Civil Liberties Complaints Bill of Rights File a Complaint The Office of The Inspector General (OTIG) website makes it convenient to file a complaint. Contact your local or nearest Inspector General Office to initiate a request for assistance or to file a complaint because that office is in the best position to efficiently resolve complaints. View a list of Inspector General (non-Army) branch websites, and related links.

The Freedom of Information Act Office is responsible for management oversight of the Army-wide implementation of the Freedom of Information Act (FOIA) program in accordance with 5 USC, and Public Law 106-554. The office implements the Office of Management and Budget (OMB), Department of Justice (DOJ) and Department of Defense (DoD) guidance regarding the FOIA and ensure the requirements of Executive Order (EO) 13392 (Improving Agency Disclosure of Information) and the Action Plan are fulfilled. This office is also responsible for the Army's annual FOIA report, providing guidance, procedures for Army activities regarding information release and protection of Army information. See Army FOIA Library. Contact Information Please note that this office is not a repository for documents maintained or released by the Department of the Army. Requests received in this office will be forwarded to the activity that has the responsibility for the subject matter requested. You may submit your FOIA request either by email or standard mail: FOIA Point of Contact: usarmy.belvoir.hqda-esa.mbx.rmda-foia@army.mil U.S. Army Freedom of Information Act Office Records Management Directorate 9301 Chapek Rd. Bldg 1458 Fort Belvoir, VA 22060-5605 FOIA Requester Service Center (RSC) To receive additional information pertaining to the response to your FOIA request, or to learn the status of your pending FOIA request, please contact the Requester Service Center (RSC), as shown on the FOIA Links page, with responsibility over the area to which you submitted your request. FOIA Public Liaison Officer (PLO) Serves as supervisory official to whom you may raise concerns about the service you have received from a FOIA Requester Service Center (RSC), following an initial response to you from the Center staff. Please contact the PLO if you have concerns about information you have received about your FOIA request after contacting the appropriate RSC.